Use this article to configure a location, correct its address and map position, and manage the structures, rooms, occupancy and compliance settings connected to it.
Creating a location
Register a physical facility before adding its structures, rooms and assets.
- Open Locations and select Add New Location.
- Optionally enter a Location Name and add a Location Image. If you leave the name blank, the confirmed address becomes the location name.
- Use Search Address and select a suggestion, or choose Enter Manually and enter the Street address, City and Postcode.
- Select Use This Address and submit the form.
The location's jurisdiction comes from your organisation, not from the address. An address outside that jurisdiction is rejected when you save. The saved location appears in the Locations list with the jurisdiction flag and country name.
Only internal users are offered Add New Location. When an address is entered manually, BriqSafe looks up the map position once when you save. If the lookup is ambiguous or fails, the location is not shown on the map. Drag the marker before submitting, or correct it later from the location's Overview tab.
Editing the location name, address and map position
- Open the location and select the Overview tab.
- Start editing and update any of these fields: Photo, Map Preview, Name, Street Address, Address Line 2, City, State/Province, Postal Code, Latitude and Longitude.
- Drag the map pin, or enter the Latitude and Longitude values manually, when the coordinates need to change.
- Save your changes.
Name is required. Editing the address alone does not change the existing coordinates or map pin. Opening Hours can be edited by a Manager or above. Other roles see the note that opening hours can be changed by a manager or above.
The Overview tab also contains Delete and Archive. Archive is shown to users who can edit the location, but only Admin and above can archive it. The embedded mobile view does not show Delete or Archive.
Adding a structure and setting its task behaviour
- Open the location's Structures tab and select Add Structure.
- Enter the required Structure Name. Structure Type is preset to Building.
- Set the Facility Type.
- Set Control Regime only when you need to override the automatic choice.
- Optionally enter the Building Code, the applicable cadastral reference, Height (m), Construction Year, Surface Area (m²), Number of Floors and Description.
- Set Automatic Job Execution if required and submit the form.
The location's jurisdiction and the structure's Facility Type determine the control regime when no override is set. The control regime determines which compliance activities are generated. A manually selected Control Regime applies only to that save. If you later change the facility type without setting the regime again, automatic selection replaces the manual choice.
For locations created from searched addresses in the Netherlands or Spain, building data can be filled from the national building registry where coverage exists. The structure may receive its building type, construction year, height, surface area, floor count and one floor per estimated floor. Review and correct these editable values. If enrichment fails, the Overview tab shows Building Data Unavailable and Retry. A manually entered address has no registry reference, so it cannot be retried.
Adding rooms and setting occupancy
- Open Structures, select a structure and select a floor to open the floor plan editor.
- Switch the mode from View to Edit.
- Select Add Room to place a room on the canvas.
- Double-click the room, or use its detail button in the room selector.
- Enter the required Name, choose a Room Type and select Save Changes.
- Repeat for other rooms, then select Save to publish the floor plan.
Rooms are not added to the product until the floor plan is saved. A room inherits its facility type and control regime from its structure unless you override them. To change these settings later, open Hierarchy, select Edit on the area row, and update Area Name, Description, Occupancy, Facility Type or Control Regime.
To set occupancy:
- Open Structures and switch to Hierarchy.
- Open the room row's actions menu and select Edit.
- Set Occupancy to In Use or Vacant.
- Select Save changes.
Occupancy has only the values In Use and Vacant. The control appears on room rows, not floor rows. New areas default to In Use unless their occupancy is set explicitly.
Reviewing and changing compliance activities
- Open the location and select Control Schema.
- Select an activity type and then select the activity.
- To change how often it runs, choose a new Frequency and save.
The frequency picker includes fixed options from Two times per day through weekly, monthly, yearly and 10 yearly. A rule-created activity becomes custom when you save a different frequency. Select Restore rule frequency to return it to the rule. BriqSafe warns when a frequency is less frequent than the rule requires, but it does not block the save. A duplicate frequency for another activity of the same type on the same object is rejected.
To add an activity that the rules did not generate, select Add activity, choose the Activity type, select the items under Applies to, set the Frequency and select Save. The activity starts with the status To do.
Finding location settings
Open a location to access these tabs, in this order:
- Overview
- Structures
- Cases
- Visits
- Jobs
- Control Schema
- Recommendations
- Responsibilities
- Users
- Rotation plan
- Timeline
- Documents
- Billing
- IoT Devices
On a narrow screen, trailing tabs move into More; the tab you are viewing remains visible. Systems are managed under a structure, and assets are available in the Assets view within Structures. There is no separate Logbook, Systems or Assets tab.
Video walkthrough
2Enriching Building Data Automatically