Send reports by email

Send a generated report or another stored document to colleagues from BriqSafe without downloading it first. This article explains how to choose recipients, send the email, and check delivery.

Note

Required role: Engineer or above

Before You Get Started

• The report must be finished. A file with a Processing or Failed badge cannot be sent.
• Recipients must be active members of your organisation. BriqSafe does not provide a free-text email address field.

Send a report by email

1. Open Documents and open the file's details.
2. Select Share.
3. In the Select Recipients picker, add the people who should receive the report. Search for active organisation members by name or email.
4. Add any copy recipients in the second row of the picker.
5. Keep or edit the subject. It is prefilled with Sharing: followed by the file name.
6. Optionally enter a message.
7. Select Send.

Each main recipient receives an email containing a download link for the file. The link expires 24 hours after sending. The file is sent as a link, not as an attachment.

Check delivery status

1. Open the file's details in Documents.
2. Review the file's 10 most recent sends.
3. Open a send to view each main recipient's delivery status.

Delivery statuses include pending, sent, delivered, failed, and bounced.

Important limitations

• A folder does not have Share. Open the details of a file instead.
• A file that is still uploading or generating cannot be sent.
• A Viewer can open Share, but the send is refused.
• Copy recipients receive the email but are not included in the send history. The recipient count and delivery statuses cover only the main recipients.
• To send the file to someone outside your organisation, download it and forward it yourself.