Create a vacant room or infrequently used asset

Use this procedure to mark a room as vacant or in use during an on-site visit. The occupancy setting belongs to the Area, so it remains after the visit.

Note

Required role: Engineer

Mark a room as vacant or in use

1. Open the visit from Visits by tapping the visit card. You can also open the visit card on My BriqSafe.
2. Find the job grouped under the relevant room or floor.
3. Tap the section header's Floorplan button. Tapping the section name only folds the section.
4. When the plan opens on the room's floor, tap the room on the plan.
5. In the footer, tap Mark as Vacant. To reverse the setting, tap Mark as In Use.

A successful update confirms Room marked as vacant. If the update fails, the app reports Failed to mark room as vacant and leaves the room unchanged.

Important details

• Occupancy belongs to the Area, not the Asset or job.
• The footer button appears only for users who can update Areas.
• Jobs assigned to a whole Structure or System have no Area. They appear under All Jobs, which has no Floorplan button, so the plan cannot be opened from that section.

Complete case-linked follow-up activities

When an on-site follow-up job is linked to a Case opened from a finding, complete the follow-up job as normal. After every follow-up activity linked to the Case has a completed job, the Case moves to review automatically and managers are notified. The back office then reviews the outcome and closes the Case.

Completing only some of the linked activities leaves the Case active. The person who completes the final job does not receive the resolution notification.